While I feel pretty comfortable talking with and in front of people, I have to admit there are times where I think it would be easier to call, leave a voicemail, and let them get back to me later. Over time, I’ve picked up on a few traits that lead to leaving a better voicemail that I’d like to share:
Keep Things Short
There’s nothing worse than seeing your iPhone transcribe a really long message and it seems like you’re reading a novel. Keep things short so people can easily take everything in that you’re saying, along with keeping things concise and relevant. State why you’re calling, what you would like from them, and potentially your availability to set something up in the near future.
Personalize it More than an Email
A phone call is much more personal than an email. Think of how quickly you can write something up and click send. This is your voice on one end of the phone. Do your research on the person your calling and pose a more personalized question that you wouldn’t typically ask in an email. By doing so, you’re more likely to get a response.
End with your Phone Number
Alongside serving as a signal to wrap up the call, it shows the listener that they should call you back. While this seems almost like common sense, it’s a great way to make sure you get the response you’re looking for.
BoweryJE22
Very interesting article to read, also really helpful considering I’m not the best at leaving voicemails.
Its amazing how many people do not include their number when leaving a voicemail. It does seem like common sense but it is frustrating when you call the number back and the receptionist asks for the extension of your party and you do not have the info.